Prerequisites
- You know how to ask the archive a question — see Ask the archive a question.
- At least one processed document in your archive to ask about.
Steps
- Ask about one document or topic at a time instead of combining several unrelated questions into one message.
- Be specific about what you want to know rather than asking for a broad summary. “What does the lease say about the notice period?” works better than “Tell me about the lease.”
- Name the document or a distinguishing detail if you know it, for example “the invoice from Elektro Huber in March” instead of just “the invoice.”
- Ask one clear question per message. If you have a second question, send it as a follow-up rather than stacking multiple questions together.
- If the answer says there’s no evidence, rephrase using different wording — the archive may hold the information under different terms than you used.
- If rephrasing still returns no evidence, confirm the document was actually uploaded or imported and has finished processing — see Indexing, availability, and plan limits.
- For totals or counts across many documents, use quick search or your own records instead — archive search isn’t built to produce exhaustive counts across your whole archive.
Expected result
More precise, well-grounded answers with clear source references, and fewer “no evidence” responses caused by vague or overly broad phrasing.
Common problems
- A vague question returns a vague or no-evidence answer. Narrow it to a specific document, clause, figure, or date.
- The answer mixes unrelated documents. Split your request into separate questions, one per document or topic.
- I keep getting no evidence even after rephrasing. Confirm the document is actually in your archive and finished processing — see Indexing, availability, and plan limits.
- I need a count or total across the archive. This isn’t what archive search is designed for; see Indexing, availability, and plan limits and the FAQ for what AI archive search can and can’t do.